Experience
Start with how the room will be used.
NETEX AV · MEETING & COLLABORATION SPACES
Video Conferencing
Meeting rooms designed to make conversation feel natural—with the right view, clear sound, simple controls, and a considered experience for people joining remotely.
Discuss your spaceNETEX AV
A space designed around the experience.
Bring the room, technology and everyday controls into the same design conversation.
Integration
Coordinate lighting, sound, displays and control.
Everyday use
Plan for a clear handover and ongoing ownership.
MAKE THE NEXT DECISION CLEARER
Plan for the meeting after installation day.
Room accounts, updates, user instructions and escalation are part of a dependable operating arrangement.
Room ownership
Assign the conferencing platform, licenses, accounts and device-management responsibilities.
Everyday use
Document the supported joining, presentation and collaboration workflows for staff.
Ongoing care
Agree device checks, maintenance, reporting and onsite options instead of assuming support is included.
EXPERIENCE FIRST
A space that works
as beautifully as it looks.
Hybrid meetings ask a room to serve two audiences at once. People in the room need straightforward controls and useful displays, while remote participants need to see, hear, and contribute. Camera coverage, microphone placement, acoustics, platform choice, and content sharing all influence that experience.
For IT directors, facilities teams, workplace leaders, and organizations equipping huddle rooms, boardrooms, executive offices, or training spaces.
A clearer start to each meeting
Define a consistent way to join calls, connect guest devices, and share content so users can focus on the discussion.
Better consideration for remote participants
Plan camera views, microphone coverage, display placement, and room lighting around the people on both sides of the call.
An operating model for the room
Clarify who manages accounts, updates, peripherals, reservations, and support after installation.
EVERY DETAIL CONNECTED
One considered experience.
Room and platform planning
Assess room size, seating, meeting styles, and existing subscriptions. Compare a dedicated room system with a laptop-led approach based on platform requirements, guest use, and support expectations.
Camera coverage and displays
Plan the camera location, field of view, and display arrangement to suit participant positions and shared content. Account for sightlines, lighting, accessibility, and rooms that change layout.
Microphones, speakers, and acoustics
Select and position audio components for the room’s size and use. Coordinate echo control, speech pickup, playback level, and acoustic concerns as a complete system.
Content sharing and guest connection
Define how staff and visitors present from laptops or approved mobile devices. Evaluate wired and wireless sharing against ease of use, security policies, network access, and platform compatibility.
Control, scheduling, and IT integration
Coordinate control panels, room accounts, calendars, network configuration, licensing, and device administration with the IT team. Confirm each function against the selected products and subscriptions.
Validation and user handover
Test representative internal and external calls, content sharing, audio, camera views, and recovery from disconnections. Provide agreed user guidance and define who handles room, network, and platform issues.
DESIGN THROUGH HANDOVER
Bring the whole team together.
Observe the meeting workflow
Review who hosts, how guests join, what people share, and which room layouts and platforms the organization uses.
Design the experience
Document the equipment, control, account, network, and licensing requirements with the responsible IT and workplace teams.
Commission with real calls
Test both the in-room and remote experience using representative participants, devices, and meeting scenarios.
Train and maintain
Handover user instructions and system records, then define support, update, and change responsibilities for the room.
PLANNING YOUR PROJECT
Before the first drawing.
Can one room support Teams, Zoom, and Google Meet?
The intended platforms and guest scenarios should be established first. Compatibility and available features depend on the selected room system, connection method, software, and licensing. The design should document the supported experience and validate representative calls.
Should we choose a dedicated room system or connect a laptop?
A dedicated system can provide a consistent room workflow, while a laptop-led approach can suit different guest and platform needs. The choice depends on meeting patterns, support ownership, licensing, and the desired user experience.
Why is audio planning part of the room design?
Microphone placement, speaker placement, room surfaces, seating, and background noise influence what participants hear. Audio should be evaluated as part of the room, with representative calls used to validate the proposed arrangement.
Can you modernize an existing conference room?
Yes, a review can identify what remains useful and what limits the experience. Existing displays, mounts, cabling, audio components, and control equipment should be checked for compatibility and condition before a final scope is agreed.
Who manages the room after installation?
The project should assign ownership of room accounts, licenses, device updates, network services, and support. Ongoing management can be separately scoped; it should not depend on users guessing which provider owns an issue.
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LET’S TALK ABOUT YOUR BUSINESS
A better experience begins here.
Tell us about your space, your design team, and how you want the technology to feel.